How do I publish my course as a printable document?

Once you have completed your course in Claro, you can generate a printable document version of the course for download and use by your learners.
When exporting as a printable document, most of the course elements (a list is provided at end of this document) are wrapped in a Word document (*.doc). This document file can then be downloaded to you computer. The document will include a table of contents which users can click in to jump to any section of the course. Each course page within the eLearning course will be turned into, minimally, one page in the document.
To publish a printable document from your course:
  1. Select Publish from the Application Menu. 
  2. Select Document. You will be presented with the following Publishing options:
    - Details: Includes Title and Description fields which are pre-populated for you based on the course metadata and included in the document only if selected from the Design section of the Publishing Options menu. Here you can also pick your profile choice (Custom, Instructor Guide, Student Handout, Reference Guide or Printed Exam) and format for your published output. Note: docx and epub formats can be enabled by request
    - Properties: Here you can enter information into the following fields: Author, Subject, Manager, Company, Category, Keywords. Any information entered in this section will be stored in the published document's metadata.
    - Design: Here you can select which Title Page and Footer elements you'd like to include, as well as choose the Font, Date Format, Paper Size, and whether you'd like to Show Content Table Borders.
    - Options: Select the Content, Resources, Glossaries, Page Notes and Transcripts you'd like to include.
    - Appendices: Here you can choose to include Test answers, and select which Course Settings, Course Metadata, and Publish Settings you'd like to include. 
  3. Select the Publish button. The course will then be packaged.
  4. After the packaging is complete, click the Download Package link to save the document file to you hard drive.

Note: The Profiles, Student, Instructor, etc., pre-select items defined by dominKnow. Access our article on Document Publishing Profiles for more details.

All elements are included except:
  • Text: size, font, color, background are substituted for the default unless applied through he use of Course Styles—text size and fonts applied at the theme level will also be applied to the published document.
  • Links: Links are indicated by the type of link they represent and appear in bracket. Example:
    [BEGIN LINK -]
    Text as it appears in the element the link is attached to.
    [END LINK]
  • Page links will provide information as to what page they are linked to.
  • Document links will indicate the filename of the document to which they are linked.
  • Hyperlinks will provide the URL to which they are linked.
  • Video and Flash elements will use the video Poster/placeholder image (see: How do I create a poster image for video or flash files) if added along with a table with information regarding the element (Title & Description).
  • Audio elements are represented by a placeholder table with information regarding the audio element (Title & Description).
  • Tables will not include background colors.
  • Formatting in glossary terms is uniform (no styling in the glossary).
  • Citations will have “short” versions of the footnote per page (Number, author, and year).
  • Shapes made using Claro's Draw tool (Outlines, Circles, Boxes, Ellipses, Vertical and Horizontal Lines) are not included in the document.
  • Dynamic text generated through the use of Variables will not display, but the variable will. So, instead of Joan Smith, you'd see {{}}, for example.
General Rules for making a printable page in Claro:
  • Resize any large images using the Image Editor, or an outside tool, as resizing using scaling can result in images that are too large for the printed page.
  • Table Height and Width should remain at the default 100% (or less) in the Table Properties. Changing to a larger value, or unit of measure other than % can result in a Table that does not fit the standard document page.
  • SVG images inserted from the Media Browser may not export to a Word document as expected. If it is imperative that you include an image in the published course document, it is recommended that you use a PNG or JPG.
  • You can exclude specific elements from the document by selecting the element on the stage and clicking the Word icon on the element toolbar. A dropdown menu will appear where you may choose to exclude from all documents or specific document types.

    Note for Workgroup and Enterprise: If you would like the content of your pages arranged in an order different from that of the Layers panel, or if you'd like to exclude certain elements from print, you can alter this order using Document view. 

    Using Document View:

    1.  Select Document from the View tab. Your Layers panel is now split in two sections: Document Flow and Exclude From Document, and the stage becomes a preview of your document page. 
    2.  Drag the Groups under Document Flow into the order you'd like them to appear in your document. Drag any layers you do not want to appear in your document into the Exclude From Document section.
    3.   In Design mode, elements are Layered in the order to which they were added to the page—most often, this is the opposite order you'd want them in a document. When in Document mode the Layer order reverses. If you want to revert to the original Layer order, click the Reset to Layer Order button.
    4.   To insert a page break, select the Group you want to add the page break to and click the Page Break button. If you don't select a Group, the page break will be add at the bottom of the layers. If you want to add the Page Break to a Group of its own, select the Page Break and click the Move to New Group button—you can now drag the Group to the desired position on the Layer panel.
    5. To preview the entire document, select the Preview button from the QuickLinks located to the right, above the authoring tool ribbon.

Note: To utilize the Exclude from this document option for specific document types (Instructor Guide, Student Handout, etc.), when publishing the document you need to choose one of the pre-defined profiles or choose Custom and pick which of the tagged element types you wish to exclude.

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